What Is the Certificate of Manufacture

Also called Certificate of Conformance or Certificate of Compliance, this is an important document widely used in trade transactions for certifying – by a competent authority – that the supplied product meets the required specifications.

The certificate of manufacture (also known as certificate of conformance or certicate of compliance) is a document which is issued by a producer or a manufacturer a product (good or commodity) ordered by a buyer has been completed. It is an authenticated document and certifies that the product ordered by the buyer has been completed and is being stored by the manufacturer, with all risk borne by the buyer. Putting it more simply, the manufacturer stores the product, nevertheless, is not responsible for anything that might happen to it after issuing the certificate. This record also informs the buyer regarding any modification made to the product after the initial manufacturing phase. The certificate of manufacture can just be authentic if the date of modification on it is the same with that of the master file.

Next Step

After this initial procedure, the manufacturer will transfer a drawback product to another recipient, and then file and deliver the certificate of that product to the consignee.

Information for Issuing a Certificate of Manufacture

For the issuance of a certificate of manufacture it is required to have some important information about the product and manufacturing procedure. The information presented on this list must be contained on the certificate and also on the delivery (which is normally executed by the producer or manufacturer):

  • Consignee’s name (owner of the drawback product)
  • In case the product is manufactured under a drawback ruling, it should feature the computer-generated number or code applied to it and also, the number seen on the letter of acknowledgement
  • The computer number or TD number of the product if manufactured under specific production drawback ruling
  • Types, numbers and the quality of the product in question
  • Import entry numbers, applicable duty amounts, and the HTSUS number up to the sixth digit for imported commodities
  • The date the factory got the merchandise
  • The date it was applied to production
  • The value of the merchandise at the factory
  • Market value of the waste, if the waste could be used for productions
  • Waste quantity
  • Information of the product and the number of outputs.

For articles it must also include:

  • The number of manufactured articles
  • Articles transfer number
  • The receiving recipients of the article

Minimum Information Requirements

The certificate of manufacture issued by a producer must be on company letterhead and present the following information:

  • Manufacture’s name
  • Product name
  • Lot number
  • ABG item number
  • Date of manufacture
  • Specification revision number
  • Specification effective date
  • Certification stating that no divergence was caused
  • Name of the QA/QC manager responsible for the certification
  • QA/QC manager’s signature who made certification
  • Signing date
  • Certificate of approval for importation

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